Executive Operations Coordinator
Syntas is seeking an Executive Operations Coordinator to support our fractional executive practice. You will work alongside our fractional CTOs, CFOs, CROs, COOs, CHROs, and CMOs, providing the research, analysis, and operational support that enables them to deliver transformational value to clients. This role is ideal for ambitious professionals who want exposure to executive-level decision making across multiple companies and functions. This position offers a unique vantage point: you will see how top executives approach problems, make decisions, and drive change across diverse organizations. You will develop skills in executive communication, strategic analysis, and operational excellence—all while building a network and knowledge base that can accelerate your own career trajectory.
About the Role
As an Executive Operations Coordinator at Syntas, you will be the force multiplier for our fractional executive team. When a fractional CTO needs competitive analysis before a board meeting, you will research and synthesize the information. When a fractional CFO needs financial models built for a funding round, you will develop the spreadsheets and supporting materials. When a fractional CRO needs to understand a new market segment, you will compile the data and insights that inform their strategy.
Your work will span every aspect of executive operations. Research is a major component: you will investigate competitors, analyze market trends, evaluate vendors, and synthesize information from diverse sources into clear, actionable briefs. You will prepare materials for board meetings, investor presentations, and strategic planning sessions. You will track action items, coordinate between stakeholders, and ensure that decisions translate into executed plans.
The variety in this role is exceptional. In a single week, you might prepare a technology roadmap presentation for a Series B startup, build a financial model for a company evaluating acquisition targets, research HR tech vendors for a scaling operations team, and compile market data for a go-to-market strategy. You will develop broad business knowledge while honing skills in analysis, communication, and project coordination.
We are looking for someone who is intellectually curious, highly organized, and comfortable operating at a fast pace. You should be eager to learn how different business functions work and how executives think about problems. Strong written communication is essential—you will often be the one translating complex information into clear executive summaries. If you aspire to executive leadership yourself someday, this role offers an unparalleled education in what that looks like across multiple companies and contexts.
What You Will Build
- 1Competitive analysis reports and market research briefs that inform executive decision-making
- 2Financial models, forecasts, and scenario analyses for strategic planning and fundraising
- 3Board meeting materials including presentations, metrics dashboards, and supporting documentation
- 4Vendor evaluation frameworks and recommendation reports for technology and service purchases
- 5Project trackers and coordination systems that keep executive initiatives on schedule
- 6Process documentation and playbooks that codify best practices across the fractional practice
- 7Client onboarding materials and transition documents for new fractional engagements
Key Responsibilities
- Conduct research and analysis to support fractional executives across CTO, CFO, CRO, COO, CHRO, and CMO functions
- Prepare materials for board meetings, executive presentations, and strategic planning sessions
- Build financial models, forecasts, and analyses for budgeting, fundraising, and strategic decisions
- Coordinate project activities, track action items, and ensure follow-through on executive decisions
- Synthesize complex information into clear executive summaries and recommendation memos
- Evaluate vendors, tools, and services, creating comparison frameworks and recommendation reports
- Maintain knowledge bases and documentation for best practices across the fractional practice
- Manage scheduling and logistics for client meetings, workshops, and strategic sessions
- Create and maintain dashboards and reporting for client KPIs and project status
- Support client onboarding and transition activities for new fractional engagements
- Identify opportunities to improve fractional practice operations and implement solutions
- Build relationships with client teams and serve as a reliable point of contact
- Develop expertise in specific functional areas based on interest and practice needs
What We Are Looking For
- 2+ years of experience in operations, strategy, consulting, or executive support roles
- Strong analytical skills with ability to research, synthesize, and present information clearly
- Excellent written and verbal communication skills for executive-level audiences
- Proficiency with spreadsheets including financial modeling and data analysis
- Experience creating presentations and documents for executive and board audiences
- Strong project coordination skills with ability to manage multiple workstreams
- High attention to detail and commitment to accuracy in all deliverables
- Ability to work independently, prioritize effectively, and meet deadlines in a fast-paced environment
- Professional maturity and discretion when handling confidential information
- Intellectual curiosity and eagerness to learn about different business functions
- Tech-savvy with ability to quickly learn new tools and platforms
- Bachelor's degree in business, economics, or related field, or equivalent experience
Nice to Have
- Experience at a management consulting firm, investment bank, or venture capital firm
- Background in a specific functional area: finance, operations, marketing, HR, or technology
- MBA or other advanced degree
- Experience with business intelligence tools (Tableau, Looker, Mode)
- Familiarity with startup ecosystem and venture funding processes
- Knowledge of specific industries we serve: SaaS, healthcare, logistics, finance
- Experience with project management tools (Asana, Monday, Linear)
- Background in executive assistance or chief of staff roles
- CFA, CPA, or other professional certifications
- Experience with AI tools for research and analysis
- Public speaking or presentation experience
- Second language fluency
Tech Stack
Benefits & Perks
- Competitive salary: $80,000 - $120,000 depending on experience
- Equity participation with meaningful upside as we grow
- Fully remote work with flexible hours—work from anywhere in the US
- Comprehensive health, dental, and vision insurance (100% premium covered for employee)
- Unlimited PTO with encouraged minimum of 4 weeks—we mean it
- $3,000 annual learning and development budget for courses, books, and certifications
- Conference attendance budget including travel—attend relevant industry conferences
- Top-tier hardware: MacBook Pro, external display, and peripherals of your choice
- All AI tools and subscriptions you need: GPT-4, Claude, GitHub Copilot, and more
- Quarterly team offsites in interesting locations
- 401(k) with company match
- Paid parental leave (12 weeks)
- Home office setup stipend ($1,000)
- Unparalleled exposure to executive decision-making across multiple companies
Ready to Apply?
Send us your resume and a brief introduction. Tell us about your experience with AI/ML systems and what excites you about this opportunity.